Company Policy

Sandhu Transport was founded on a set of guiding values & principals. We at Sandhu Transport foster an environment to instill and support them in every aspect of our organization.

1. Our core values are at the heart of our reputation and reflect.

2. A business conduct foundation based on honesty and integrity.

3. Respect for our customers, neighbours and employees.

4. A dedication to the highest health, environmental and safety practices.

We at Sandhu Transport are dedicated to uphold the highest ethical standards and principles throughout our operations, both in letter and in spirit.

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Mission Statement

Our mission is to fully utilize the professional skills of all associates as we continue to grow and succeed; building a viable business that satisfied and exceed the ever evolving needs of our customers. To encourage creativity from our company team, promote principles of responsible care and foster continuous improvement in areas of safety, quality and profitability.

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Quality Policy

Sandhu Transport is a provider of transportation services for bulk distribution of liquid chemicals, in India.

We, at Sandhu Transport, shall deliver high quality & cost-effective transportation services by employing and supporting motivated, flexible and focused team that satisfies or exceeds the ever evolving needs of our customers.

We, at Sandhu Transport, shall provide and maintain safe & healthy working conditions, equipment and systems of work for all of us, and we shall provide such information, training and supervision as we may need for this purpose.

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Seat Belt Policy

All occupants traveling in trucks, cars and light vehicles on company business must wear seat belts. Driving to and from company business lunches and dinners is considered as traveling on company business. The number of passengers must therefore not exceed the number of seat belts fitted in the vehicle. Staffs driving their own cars are also strongly urged to follow this guideline for the safety of their passengers and themselves.

Company owned vehicles and company hired or contracted cars used for transporting passengers will be fitted with rear seat belts if these are not already installed. Private vehicles used frequently by staff for company business are also to be fitted with rear seat belts.

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Phone Policy while Driving

Mobile phones have become an essential business tool for most staff; however the use of a mobile phone, or other communication equipment, while driving presents a significant safety hazard.

Sandhu Transport's phone policy whilst driving is as follows:

* Hand held mobile phones and 2-way radios shall not be used by drivers whilst driving a company vehicle or own car on work related activities or Company business.

* The use of Hands Free facilities of any kind is also not permitted and is unacceptable.

* It is also recommended that Sandhu Transport adopts this standard when driving on personal business, thereby demonstrating leadership and commitment to the enhancement of road safety.

* The mobile phone unit must be switched off while driving, "Engine-ON, Phone-OFF". A hand held phone or 2-way radio must only be used when the vehicle is safely parked.

* For locations using 2-way radio, the person has to ensure that he is not on the driver's seat ( either the regular driver or another colleague is driving the vehicle.

This policy applies to all company car drivers, all tanker drivers, own fleet or contracted, construction sites, retail outlets, terminals and locations and where appropriate. It does not apply to passengers who are not driving the vehicle. Non adherence to the above will be treated as a breach of company policy and will attract an appropriate disciplinary action.

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Smoking Policy

Sandhu Transport has vital interest in maintaining a healthy and safe environment for its employees and visitors while respecting individual choice. It is the policy of Sandhu Transport to maintain smoke-free area for its employees and visitors to maximum possible extent.

Smoking is strictly prohibited in Sandhu Transport's premises and on the surrounding grounds, including the car/truck park owned by Sandhu Transport. Smoking is also prohibited in company vehicles and in private vehicle. This applies to all the employees whether employed directly by Sandhu Transport, through an agency, by a contractor or other organization and visitors.

Employees who wish to smoke may do so in their own time during lunch breaks but outside the premises. Employees will not be permitted to smoke whilst carrying out their duties and responsibilities for Sandhu Transport.

The sale of tobacco will be strictly prohibited in all Sandhu Transport premises.

Implementation & Enforcement of the Policy

Co-operation and consideration between smokers and non-smokers are necessary to assure the successful implementation of this policy. All members of the Sandhu Transport community are responsible for observing the provisions of this policy on smoking.

* Managers will be responsible for the promotion and maintenance of the policy by their staff. Managers will receive training and guidance regarding their responsibilities in relation to the policy and enforcement of it.

* Employees should inform the appropriate manager about the defaulter of the policy.

* Employees not complying with the policy will be referred to their manager for support subject to the usual disciplinary procedure.

* Visitors not adhering to the policy will be asked to comply or leave the premises or site.

* All job applicants will be made aware of the policy and applicants will be reminded of the policy at interview stage.

* A copy of the policy will form part of new employee's induction packs. Training and guidance on enforcing the policy will form part of new manager's induction process.

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Drugs & Alcohol Policy

The use of drugs and alcohol can impair performance at work, and can be a serious threat to safety, environment, health and productivity. The company wishes to ensure that all employees recognize this threat and aims to nullify the risks involved. To achieve this, the following policy will be part of the employee's conditions of employment.

* Establish and enforce clear policies for employees that promote an environment free from the use of alcohol and illegal drugs.

* Educate all members of the organization about the health risks associated with the use and abuse of alcohol and other drugs.

* Provide confidential, effective and redemptive assistance to employees who seek help for substance abuse problems and

* Create an environment that promotes and reinforces healthy lifestyles and responsible decision-making.

Any violation of the alcohol policy will subject the employees to the following minimum disciplinary actions:

First Offence

The first violation in a year will result in a fine of Rs.500/- (20 hours of community service in lieu of fine) an alcohol assessment and an educational workshop/counseling.

Second Offence

The second violation in a year will result in a fine of Rs.750/- a warning letter of possible expulsion on next offence, an additional alcohol assessment, attendance at an 8 hour educational workshop/counseling, possible demotion and 30 hours of community service.

Third Offence

The third violation in a year may result in probable expulsion from the organization and/or a fine of Rs.1500/- further alcohol assessment, one year of disciplinary probation and 60 hours of community service.

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Driver Recruitment Policy

1. Introduction

1.1 All Drivers shall be recruited on the basis of merit with minimum eligibility standards. No preference shall be given on the basis of cast, creed, colour, race and language.

1.2 The recruitment system encompasses mandatory criteria for all applicants, which must be followed in letter and spirit for recruitment of a driver in the organization.

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2. Driver Recruitment Criteria

2.1 Age and Experience.
Applicants for the slot of TL drivers shall comply with the following age and experience criteria:

2.1.1 Applicant must have at least two years driving experience on the type of vehicle required to be driven in the company. E.g. articulated and fixed.

2.1.2 Applicant's age should not exceed the official retirement age of the company i.e. 58 years.

2.1.3 At the time of recruitment, if the above selection criteria could not be met, the emphasis shall be laid on driving skills and personality. Moreover, additional care during training will be taken through the added support of Monitor drivers.

2.2 Personality.
Driver's personality attributes shall be verified through an Interview/ Assessment-Form at the time of selection. The ideal candidate should be someone:

2.2.1 who has an aptitude of driving.

2.2.2 who can provide courteous service to customer

2.2.3 mature and responsible

2.2.4 decisive

2.2.5 capable of working independently, self reliant and self disciplined

2.2.6 prepared and capable of working in shifts

2.2.7 is aware and determined to practice all safety rules, methods and procedures

2.2.8 non-smoker

2.2.9 no declination towards drugs

2.2.10 no physical deformity and capable of controlling the vehicle (reaching and operating the controls)

2.2.11 with the ability to perceive hazards & able to react rationally in normal and emergency situations

2.3 Health.
Company approved doctor shall conduct a comprehensive medical examination. Medical report shall be placed in the personal file of each driver after completion of selection process. Medical examination must ensure following fitness areas:

2.3.1 Vision (eyesight and colour blindness)

2.3.2 Any serious illness

2.3.3 Any neurological or musculoskeletal deficiency which could adversely affect movement and reaction time

2.3.4 Conditions that could result in sudden collapse such as epilepsy, diabetes and heart attack

2.3.5 Any history of anxiety or depression

2.3.6 Use of any medication which could influence driving behaviour

2.3.7 Stress/sleeping disorders, and degree of dependence on sleeping pills, alcohol and other measures.

2.3.8 Drug and alcohol testing.

2.4 Driving Skills
2.4.1 Practical Driving Test. Each driver should go through a practical driving examination before recruitment. An experience driver / monitor driver shall conduct this test under typical operating conditions. He will confirm that applicant is fully competent to drive the type of vehicle he would use on company business.

2.4.2 Appropriate Driving License. The candidate must have an appropriate valid License for the vehicle to be driven by him. A Photocopy of license must be placed in his personal file.

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3. Intelligence and General Education
(Pre-Recruitment Test)

3.1 Intelligence tests shall be conducted if the applicant has limited education. This shall ensure that the prospective drive demonstrates minimum level of intelligence required to fulfill his duties.

3.2 Preferable level of education for a prospective driver is a Matriculate, if not, Middle level would meet the criteria.

3.3 If an applicant is not meeting the above education standards, then he should be literate and numerate at a level where he is able to:

3.3.1 follow written work instructions

3.3.2 read maps

3.3.3 read safety bulletins

3.3.4 fill up trip log

3.3.5 fill up other forms required to report about the journey details etc.

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4. Induction

4.1 A newly selected driver will be given a Job-Offer letter along with "Extract from Rules & Regulation of the Company" for his guidance. He will be on probation for three months.

4.2 Newly hired drivers should be put on the safest and least demanding routes.

4.3 There should be a progression from smaller to larger trucks and from rigid to articulated vehicles, supported by continuous progressive training.

4.4 During initial short trips, a monitor driver should spend the first three to five days with new driver, identifying any skill gaps, attitude problems and providing the necessary support.

4.5 The monitor driver shall continue to record his skill gaps during the probationary period and through coaching, counseling and other training drills would bridge the gaps in his driving skills. He will then submit his report to the company.

4.6 Following a final trip at the end of the probationary period, the monitor driver should recommend whether a driver to be rejected or accepted.

4.7 Job confirmation letter will be issued to the driver on probation, if Monitor-Driver comments positively about him and there is no other negative report against him.

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5. Conduct

With respect to general conduct, drivers shall:
5.1 Follow procedures regarding duty and rest periods.

5.2 Follow defensive driving principles.

5.3 Wear a seat belt at all times whilst in a moving vehicle.

5.4 Work in accordance with all company HSSE Rules and to act on the instructions of their supervisor.

5.5 Keep the vehicle and cab interior clean and tidy.

5.6 Not place heavy or sharp objects in the cab (or on the top of trailers).

5.7 Not place product samples or product contaminated material, including gloves, in the cab.

5.8 Must not smoke or carry matches, lighters or other source of ignition when carrying flammable products.

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6. Other Important Requirements

During the selection process in addition to the above mentioned requirements the under mentioned elements are also very important and the driver selection shall encompass the following:
6.1 Driving record (no serious offences and not more than three accidents or violations in the last 5 years).

6.2 Knowledge of defensive driving.

6.3 Attitude to alcohol and drugs.

6.4 Understanding of the Highway Code.

6.5 Awareness of key road safety issues.

6.6 Product knowledge.

6.7 First-aid skills.

6.8 Firefighting skills.

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Sandhu Transport Co. All Rights Reserved

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